Program Assistant Coordinator

About Us

The California Dental Assistant Program (CDAP) is a forward-thinking initiative dedicated to providing resources, educational tools, and hands-on experiences for dental assistants, pre-dental students, and other aspiring dental professionals. Our mission is to create an engaging and supportive learning environment that prepares students for successful careers in the dental industry.

Position Overview

We are seeking a Program Assistant Coordinator Intern to support the day-to-day operations and coordination of our educational programs. This role is ideal for individuals looking to gain experience in program management, student support, and administrative coordination within an educational setting. The intern will work closely with the program management team to ensure smooth execution of program activities and enhance the student experience.

Key Responsibilities

• Assist in coordinating program activities, including scheduling, student communications, and event planning.
• Provide support to students by answering inquiries, guiding them through the program, and ensuring they have access to necessary resources.
• Maintain and update student records, ensuring accuracy and confidentiality in the program database.
• Collaborate with instructors and staff to facilitate program logistics, including classroom management and online learning tools.
• Assist in preparing program materials such as handbooks, presentations, and reports.
• Support outreach efforts by providing information to prospective students and assisting with marketing initiatives.
• Monitor student progress and provide reports to the program management team.
• Assist in organizing virtual events, workshops, and webinars to enhance student engagement.
• Help develop and improve processes to increase program efficiency and student satisfaction.
• Perform general administrative duties, such as responding to emails, scheduling meetings, and preparing reports.

Qualifications

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Familiarity with CRM systems and student management platforms (e.g., GoHighLevel) is a plus.
• Strong organizational skills with attention to detail in tracking student progress and program logistics.
• Ability to multitask and prioritize tasks effectively.

Additional Requirements:

• Currently pursuing or recently completed a degree in Business Administration, Education, Healthcare Administration, or a related field.
• Excellent communication and interpersonal skills with a focus on student support.
• A proactive and problem-solving mindset with the ability to work independently.
• Interest in educational program coordination and supporting student success.
• Ability to adapt to a dynamic and fast-paced environment.

Interview Process

Application Review:
Submit your resume and cover letter highlighting your interest and relevant experience. Applications will be reviewed on a rolling basis.

Initial Screening Call (20-30 minutes):
A brief phone call with HR to discuss your experience, goals, and understanding of program coordination.

Task-Based Assessment (2-3 days):
Candidates will complete a short assignment, such as drafting an email for student communication or creating a simple event schedule.

Final Interview (30-45 minutes):
A discussion with the program director to assess your fit for the role and ability to support program operations.

What We Offer

• Hands-on Experience: Gain practical experience in program coordination and student support.
• Mentorship: Work closely with experienced program coordinators and educators.
• Flexible Hours: Remote work with a schedule that aligns with your availability.
• Potential for Future Opportunities: High-performing interns may be considered for extended roles or permanent positions.

Apply today to be part of a dynamic team that is dedicated to advancing dental education and student success!

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